Social Seeder’s Privacy Statement
Social Seeder BVBA (hereinafter referred to as ‘Social Seeder’ and ‘We’)
Company registration number (VAT-BE): 0524.991.813
- The purpose of this Privacy Statement
Every person (hereinafter referred to as “User”) using the Social Seeder Website (hereinafter referred to as the “Website”) makes certain personal data available of the User itself. This personal data allows Social Seeder identify, the User as a natural person, regardless of whether we effectively do so. A person is identifiable as soon as it is possible to create a direct or indirect link between one or more data and the natural person. Your IP address (which we collect) allows us to make a direct link to you as a natural person.
We only use and process your personal data in accordance with the Privacy Law and other relevant legal provisions. Any reference in this Privacy Statement to the Privacy Law means a reference to the Law of 8 December 1992 on the Protection of Privacy in relation to the Processing of Personal Data. Any reference to the Regulation is a reference to the Regulation of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, also known as the General Data Protection Regulation (GDPR). Because we at Social Seeder consider the protection of your privacy a top priority, we have drawn up this Privacy Statement.
Each Website User is informed about the processing activities that Social Seeder may carry out with the personal data by means of this Privacy Statement. Social Seeder reserves the right to amend this Privacy Statement at all times. We recommend that you consult this document regularly.
- Who processes personal data?
Who are we?
Social Seeder is a company that provides the service by ways of a Platform to catalyse online word-of-mouth communications. Companies can use Social Seeder to provide their ambassadors (selected employees) with ready-made and interesting content which they, in turn, can simply distribute by way of their social media channels. In this way the provided service ensures that there is a significant increase in the online and viral presence of brands.
Our role in processing your personal data?
Social Seeder acts as the controller for personal data collected by the website, as we determine ourselves which personal data are collected.
Social Seeder uses the services of processors. A processor (e.g. Google Analytics) is a natural or legal person who or which processes personal data at the request of or on behalf of the controller (us). The processor is obliged to ensure the security and confidentiality of the data. The processor always acts in accordance with the instructions of the controller.
We take on the responsibility for selecting the right sub-processors that can guarantee and provide to protect the rights of Data Subjects (the natural persons of which we process Personal Data). We make use of processors that supply us the following services:
- Emailing services;
- Marketing services;
- Website Analytics;
- Communication services to the User;
- Error detection services;
- Survey services;
- Social media management services;
- Customer relationship management;
- Cloud services;
- Which personal data are processed?
Social Seeder undertakes only to collect and process the data that are relevant and necessary for those purposes for which they are processed. The following categories of personal data are processed:
- Personal identification data (surname, first name, address, login details);
- Contact data (telephone number and email address);
- Electronic identification data (IP address, cookies);
- Personal data (professional position, company, country of origin).
- For what purposes are my personal data used?
Data processing is essential to the functioning of the Website and the corresponding services. Processing is exclusively performed for the following (specific) purposes:
- Provision of information in regard of services provided by Social Seeder;
- Provision of a demo to the applicant;
- Sending our newsletter subsequent to granting of explicit consent;
- Provision of a quote to users who have requested such.
- Statistical analyses:
Visits to Social Seeder’s Website involve the collection of certain data for statistical purposes. Such data are required for optimising the use of our website. These data include: IP address, presumed place of consultation, time and day of consultation, which pages were visited, data relating to the device used, such as hardware and software information and network and local storage information. The Website also collects technical data that are used exclusively for internal purposes to gain an idea of User Navigation trends on the Website.
- On what legal basis are my data processed?
In accordance with the Law, we process personal data based upon the following legal grounds:
- Based on the execution of the agreement as agreed with the User, or the implementation of pre-contractual steps taken at your behest;
- Based on compliance with legal or regulatory provisions relating to the management of the contractual relationship;
- Based on your consent to send newsletters;
- Based on our legitimate interest
- in responding to questions posed through the contact form, a demo request or a request for quotation.
- In analysing our website to enhance User satisfaction.
- Who receives your personal data?
Your personal data are processed primarily for statistical purposes and benchmarking within Social Seeder. Your personal data will not be sold, transferred or communicated to third parties, except under strict contractual agreements for sub-processing purposes, where Social Seeder takes all legal and technical precautions to safeguard your personal data. Before engaging with a third party, we assess them whether they can provide and guarantee all necessary safety measures.
Personal data may also be transferred to comply with a legal obligation incumbent on Social Seeder should the transfer be necessary to protect your or another natural person’s vital interests or to serve the legitimate interests of Social Seeder.
- Do we transfer your data outside of the European Union?
By default, we limit the transfer of your personal data outside of the European Union (e.g. our database is located within the EU) as we prefer to work with European based sub-processors who are also subjected to the GDPR.
In the event there is a transfer outside of the EU, we will ensure that any transfer of personal data to countries outside of the European Economic Area will take place pursuant to the appropriate safeguards to which the sub-processors will be contractually bound (for example ensuring that, for transfers to the United States of America, the company is registered under the Privacy Shield). Transferring to countries where there is a risk that contractual obligations would not suffice, are by default not eligible for transfer, e.g. countries who have very limited privacy legislation.
- How long do we store your data?
Your personal information will not be kept for longer than is necessary for a specific purpose. They are deleted from the database when they are no longer needed to pursue the purposes (section 4) or should you validly exercise your right to delete the data (see section 11.4).
As we at Social Seeder collect your personal data, you can exercise certain rights on it. Should certain data be incomplete or appear to be incorrect, Social Seeder reserves the right to temporarily or permanently postpone certain expected operations.
Here are your rights listed:
- Guarantee that personal data are processed lawfully and securely
Your personal data is always processed for the legitimate purposes explained in Section 4. They are collected and processed in an appropriate, relevant and proportionate manner, and are not stored longer than necessary to achieve the proposed objectives. The User may always ask Social Seeder how long specific personal data are kept.
If you are capable of proving your identity, you obtain the right to acquire information about the processing of your data. Consequently, you have the right to the processing objectives, the data categories, the categories of recipients to which the data are sent, the criteria that determine the period of data storage and the rights that you can exercise with regard to your data.
- Right to correct personal data
Inaccurate or incomplete data may be corrected. Please, contact us with a request to modify the data.
- Right to delete personal data
You also have the right to obtain the deletion of your personal data under the following circumstances:
- Your personal data are no longer necessary for the intended purpose;
- You revoke your consent to process your data and there is no other legal basis for processing your data;
- You have legitimately exercised your right of objection;
- Your data has been unlawfully processed;
- Your data must be deleted arising from a legal obligation.
When deleting your data would negatively affect our statistical analysis, we reserve the right to anonymise the data, which is then no longer personal data as it cannot relate to a natural person anymore.
- Right to restrict processing
In some cases, you have the right to request restrictions on the processing of your personal data. This certainly applies in the case of a dispute relating to the accuracy of data, if the data are necessary in the context of a legal procedure or during the time necessary for Social Seeder to determine that you are validly able to exercise your right of deletion.
You have the right to object at any time to the processing of your personal data for “direct marketing” purposes, profiling purposes or purposes arising from the legitimate interests of Social Seeder. Social Seeder will stop processing your personal data unless it can demonstrate that there are compelling legal reasons to process that prevail over your right to object.
- Right to data portability
You have the right to obtain the personal data provided to Social Seeder in a structured, common and machine-readable form. In addition, you have the right to transfer such personal data to another data controller unless this is technically impossible.
- Right to withdraw consent
You are entitled to withdraw your consent at any time, for example for direct marketing purposes.
- How can I exercise my rights?
Should you wish to exercise your rights, you must submit a written request to email@example.com. From then on, we will start a process to first verify your identity. We will answer you as soon as possible, no later than thirty (30) days after having received your request, unless identify verification took an unreasonable long time.
- Option of lodging a complaint
If you are not satisfied with the processing of your personal data by Social Seeder, you are entitled to lodge a complaint with our local Data Protection Authority – de Gegevensbeschermingsautoriteit: firstname.lastname@example.org at https://www.gegevensbeschermingsautoriteit.be/
Thank you for reading through our Privacy Statement. In case you have any questions, worries or remarks left regarding our use of your Personal Data or this Privacy Statement, please do not hesitate to contact us. Our Privacy Team is dedicated to handling your Personal Data to the best of our possibilities.